Most asset registers are a spreadsheet somebody inherited
The fixed asset register
for Indian businesses.
Know what you own, and prove it. Every laptop, machine and desk your organisation owns — who holds it, which office it sits in, and whether that is still true. Across as many locations and currencies as you have.
Free forever — no card, no asset limit.
Joining your company’s register? Use the link in your invitation email.
Four questions, answered properly
Most organisations can answer the first one from an invoice folder. It is the other three that go missing — and the fourth that an auditor asks.
What do we own?
Every laptop, monitor, chair and projector as its own record — with what it cost, when it was bought, and the tag stuck on its side.
Where is it?
Office, floor, room. Across as many locations and countries as you have, without a spreadsheet per site that disagrees with the others.
Who has it?
Who holds it now, and who held it in March. Nothing is overwritten, so the question always has an answer you can show someone.
Is that still true?
Walk the floor, scan the tags, and get the variance: found where expected, found somewhere else, never found at all.
One row per thing you own, and it stays true
Every asset carries its cost, its acquisition date, its location, its custodian and its whole movement history. Nothing is edited in place without a trace, and nothing is ever hard-deleted.
| Tag | Description | Category | Acquired | Cost | WDV | Verified |
|---|---|---|---|---|---|---|
| CHK/PM/0417 | CNC Lathe, Haas ST-20 | Plant & Mach. | 14-03-2024 | 42,80,000 | 31,52,412 | 18 days |
| CHK/PM/0418 | Air compressor, 30 HP | Plant & Mach. | 02-07-2023 | 6,15,000 | 3,84,219 | 18 days |
| CHK/VH/0064 | Forklift, 2.5 t diesel | Vehicles | 28-11-2022 | 18,40,000 | 9,66,104 | 412 days |
| HO/IT/0108 | Server, rack-mounted | Computers | 19-01-2025 | 3,72,500 | 1,88,640 | 63 days |
| CHK/PM/0394 | Overhead crane, 5 t | Plant & Mach. | 07-09-2021 | 28,90,000 | 17,03,775 | Never |
Example data. The tag scheme is yours — if your equipment already says CHK/PM/0417, the register uses that rather than renaming your estate.
Schedule II, computed exactly, with the working shown
Straight line and written-down value, on the statutory useful lives. Money is held at thirty significant figures and rounded once, at the end — not at every step. The schedule reconciles: closing equals opening, plus additions, minus the year’s charge, minus what disposals released — check it against the rows below.
One asset, worked by hand: a ₹58,500 laptop bought on 14 March, straight-line over three years with a 5% residual, charges ₹18,525 in a full year — and ₹911 in its first, for the 18 days of a 366-day year it was actually in service.
Every figure can be traced back to the asset that produced it. That is the part your auditor cares about, and it is the part a spreadsheet cannot do once someone has copied a row.
| Block | Opening WDV | Additions | Charge | Released | Closing WDV |
|---|---|---|---|---|---|
| Plant & Machinery | 3,84,12,660 | 61,40,000 | 48,90,712 | 7,20,118 | 3,89,41,830 |
| Vehicles | 52,18,400 | 0 | 11,04,266 | 0 | 41,14,134 |
| Computers | 14,66,910 | 3,72,500 | 7,88,004 | 41,220 | 10,10,186 |
| Furniture & Fittings | 9,04,220 | 1,18,000 | 1,62,940 | 0 | 8,59,280 |
Example figures. A filed year is snapshotted and locked — later edits cannot silently rewrite a year you have already reported.
Written for the person who checks
CARO 2020 asks your auditor whether property, plant and equipment were physically verified at reasonable intervals, and whether the discrepancies were properly dealt with. Answering that needs records nobody could have tidied up afterwards.
The log cannot be edited
Every entry is written once and stays written. The log refuses updates, refuses deletes, refuses to be emptied — and it takes who-did-it from the signed-in identity itself, so a line cannot be filed in a colleague’s name. Not a permission an administrator can quietly grant themselves; a rule underneath the application, which the application obeys too.
Custody is a history, not a field
Who holds a thing is a dated row, not a column that gets overwritten. Handing it on closes one row and opens the next, and neither can be rewritten afterwards. So March still answers for March.
An accepted count is closed
Once a physical verification is accepted, its count, its scans and its dates stop being changeable — for every caller, including the keys we hold ourselves. A second count is a second count, never a correction to the first.
Coverage is reported, not asserted
The verification report says what share of the register was actually found, and lists what was not. It is the real figure, including on the occasions it is not the figure you were hoping for.
- Schedule II, Companies Act 2013
- Depreciation follows the prescribed useful lives, or you justify a different one in your accounts. The register is where that justification lives.
- CARO 2020, clause 3(i)
- Your auditor has to report whether you maintain proper records of property, plant and equipment, and whether they were physically verified at reasonable intervals.
- Section 128, Companies Act 2013
- Books of account and the papers behind them must be preserved for years, not quarters. A register living in one ex-employee’s personal drive does not meet that bar.
CARO does not apply to every company — one person companies, small companies and banking, insurance and Section 8 companies sit outside it. The register is worth keeping either way, and the exemption thresholds are exactly the kind of thing worth asking your CA about once.
Somewhere in here is the thing you are looking for. The register knows which shelf.
Every price, published
Most software in this market will not quote you until you have handed over your phone number. Here are ours — both of them. Billed once a year, with no per-user arithmetic and no ceiling on what you track.
Free
Free
Any number of assets
Your whole register, permanently. Not a trial.
- Unlimited assets and unlimited people
- Every module — custody, helpdesk, procurement, licences, AMC
- Your full Schedule II depreciation, on screen
- Export your own data whenever you want
- Email support
Standard
₹24,999/year
Up to 500 assets
For the register that has to satisfy an auditor.
- Everything in Free
- The same schedule, downloaded for your audit file
- TallyPrime journal export
- Email support
Plant
₹49,999/year
Over 500 assets
The same product, priced for a register that size.
- Everything in Standard — nothing held back
- The same schedule, downloaded for your audit file
- TallyPrime journal export
- Email support
If you stop paying, nothing is locked and nothing is deleted. Your register, your people, your history and your depreciation on screen all keep working. Only the year-end schedule switches off — the two downloads close, and the print becomes a watermarked summary.
Prices are final. No GST is added at invoice.
Nothing renews automatically. We hold no card on file — a paid year simply ends unless you choose to pay for another.
Paying an invoice? How to pay, and how to check it is really us.
Not sure how many assets you have? Start free and load them in. The count is checked when you buy and at each yearly renewal — crossing 500 mid-year never switches anything off.
More than one company, more than 5,000 assets, moving off an existing system, or you want us there in person? talk to us
A one-time setup package imports your existing register, prints your first labels, and walks your team through its first count. Done remotely, quoted separately.
The rest of the year is covered too: custody, helpdesk, maintenance & AMC, procurement, software seats and the physical audit — every module on every plan, the free one included.
Built by one person, on purpose
Blacrex is built and run by Debasish Panda — an independent Indian software business, registered as an MSME (UDYAM-WB-14-0307000) and based in Kolkata. No sales team, no call centre: the person who wrote the code reads every support email.
The questions people actually ask
We already do this in Excel. What breaks?
Nothing, until someone copies a row. Then two assets share a code, the depreciation double-counts, and nobody notices for three years because the total still looks plausible.
The other thing Excel cannot do is tell you when an asset was last physically seen — which is the question CARO makes your auditor ask.
Does it work with Tally?
It exports the depreciation entry as a TallyPrime journal voucher. You import it the way you import any voucher — we never need access to your Tally data.
Can our chartered accountant get in?
Yes — invite them as a viewer, on any plan. There is no per-seat charge. They can read the register, the schedule and the audit trail, and they cannot change anything.
We have 2,000 assets in a spreadsheet nobody trusts. Where do we start?
Save it as a CSV — in Excel that is File → Save As, and takes ten seconds — and import that. The importer maps your columns to ours, shows you a dry run of every row it would create or reject, and refuses anything ambiguous rather than guessing. You look at the dry run before a single record is written.
Your auditor will ask for the register. Have one.
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